Seamlessly Integrating Esygma’s Professional Emails with Gmail

Professionalism in communication often starts with the email address — and in Esygma’s case, that meant moving away from clunky webmail interfaces and bringing everything into Gmail.

George, the founder of Esygma, reached out with a common issue: his team had professional email addresses (like info@esygma.us, george@esygma.us), but they were all routed through basic webmail accounts provided by their hosting service — slow, outdated, and not user-friendly.

What George needed was simple in concept but technical in execution: manage all professional Esygma emails inside Gmail, while keeping the original domain branding, ensuring reliable sending and receiving, and avoiding spam folders.

We stepped in to handle the full configuration — DNS, SMTP, POP/IMAP, Gmail settings, and server ports — so George and his team could focus on running their business, not managing email servers.

The Client: Esygma

Esygma is a digital creative agency focused on branding, UI/UX, and high-end digital experiences. We had previously worked with them on a complete redesign of their website — transforming their platform into a true digital marketplace.

Now, they were ready to streamline their internal operations, starting with email.

The Challenge: Professional Emails, Unprofessional Setup

When George reached out, Esygma’s emails were technically active — but not practical.

• Emails like team@esygma.us and support@esygma.us were set up on Webmail Mail, the default provider bundled with their hosting package.
• To check each inbox, they had to log in to a clunky third-party webmail client — without features like spam control, scheduling, or reliable syncing across devices.
• The system lacked proper security settings (SPF/DKIM/DMARC), which often led to important emails landing in spam.
• There was no centralized inbox. Each team member had to manage their email separately, from different platforms.

George’s request was simple:
💬 “I just want to manage all my emails from Gmail — without losing the @esygma.us identity.”

Our Approach: Professional Email Integration with Gmail

We followed a standard but detailed configuration approach that ensured Esygma’s professional emails worked flawlessly with Gmail — both for sending and receiving.

Step-by-Step Technical Setup

1️⃣ Domain Authentication & DNS Configuration

• Logged into their domain’s DNS settings (SiteGround in this case).
• Configured SPF, DKIM, and DMARC records to improve email security and deliverability.
• Verified that the domain was properly authenticated to avoid being flagged as spam when sending from Gmail.

2️⃣ Enabling Email Forwarding (Receiving Emails in Gmail)

• For each Esygma email (e.g., info@esygma.us, george@esygma.us), we:
  • Set up mail forwarding from the hosting provider (Webmail or cPanel) to George’s personal Gmail address.
  • Ensured emails would forward instantly, without delays or filtering issues.
• Also tested via POP3 (if available):
  • In Gmail → Settings → Accounts and Import → “Check mail from other accounts”
  • Configured using:
    • Username: full Esygma email address
    • POP server: mail.esygma.us (or hosting equivalent)
    • Port: 995 (SSL enabled)
  • This added redundancy in case forwarding failed.

3️⃣ Sending Mail as @esygma.us from Gmail

• In Gmail → Settings → Accounts and Import → “Send mail as”
  • Added each @esygma.us address.
  • Verified using an authentication code sent to the forwarding inbox.
  • Configured custom SMTP settings:
    • SMTP Server: mail.esygma.us (or provided by hosting)
    • Port: 465 (SSL) or 587 (TLS)
    • Authentication: full Esygma email + password
• Ensured Gmail was not sending through its own servers but through Esygma’s, preserving domain integrity.

4️⃣ Testing & Troubleshooting

• Sent and received test emails to/from multiple accounts and services (Gmail, Outlook, Yahoo).
• Verified no spam flagging, fast delivery times, and working reply-to headers.
• Added reply aliases and filters in Gmail for easy inbox management.

The Results: Simplicity Meets Professionalism

George and the Esygma team now use Gmail as their email HQ, enjoying the benefits of Google’s UI, search, filters, and mobile sync — all while maintaining a fully professional email identity with @esygma.us.

Client Feedback

Sitemasons made our email setup so much easier. Now we use our professional emails right inside Gmail without any hassle.

— George, Founder of Esygma

Key Takeaways

• Custom domains don’t mean complex workflows — Gmail can handle it all with the right setup.
• Deliverability matters — SPF, DKIM, and SMTP are crucial for getting your emails seen.
• Centralized inboxes save time and make businesses appear more organized and responsive.

Final Thoughts

This wasn’t about redesigning a website or speeding up a store — it was about improving communication flow at the core. By bridging Esygma’s domain-branded emails with Gmail, we gave them the best of both worlds: professional identity and modern inbox convenience.

Need to connect your domain email to Gmail the right way?
Let’s make it happen — no tech headaches required.